These terms apply to universities, institutions, organisations, brands and sponsors booking in-person Global Education Fair 2027 participation or related event services with EDUIN GLOBAL, Mumbai, Maharashtra, India. Online webinar partnerships have a separate agreement.
Submitting a booking, confirming participation, making payment or taking part means your organisation has read, understood and accepted these terms.
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01Booking & confirmation
- Provide accurate, complete details. A booking is confirmed only after EDUIN GLOBAL accepts it and receives the applicable payment or advance.
- Services depend on your selected package and availability. Final venue arrangements, timings, stall allocation and programme schedules may be shared before the event.
02Fees & payment
- Fees are those in your booking form, quotation, invoice or written confirmation. Use the payment method communicated by EDUIN GLOBAL.
- Pay before the event or service delivery unless agreed otherwise in writing. You cover bank, transfer and currency-conversion charges. Participation or service delivery may be withheld if payment is overdue.
03Exhibition space
- Your written booking confirmation defines your exhibition allocation and the facilities provided at each selected city.
- Stall positions and floor plans may be reasonably adjusted for venue, safety or operational needs. Do not transfer or sublet space without written approval. Representatives must arrive on time and follow event and venue requirements.
04Campus visits
- Campus visits and student engagement are included in the in-person education fair package, without an additional campus-visit fee. Our team and agents approach colleges and schools directly to coordinate visits. Participating institutions and schedules are agreed in advance, with the necessary institutional permissions.
- We make reasonable efforts to arrange suitable visits. Specific institutions, visit counts or student numbers require written confirmation. Supply requested materials on time; special travel, production, accommodation, equipment or other requirements may cost extra.
05Student leads
- Where included, leads may come from fairs, registrations, campaigns, webinars, campus activities and other agreed promotion. Numbers vary with student participation and campaign response.
- Information is voluntarily provided and handled under applicable privacy requirements. Use it only for legitimate educational or business follow-up, in accordance with applicable laws.
- You manage your own follow-up. Leads do not guarantee applications, admissions, enrolments, deposits or conversions.
06Sponsorship & visibility
- Agreed placements may include the EDUIN Event App, entrance and venue branding, our website, digital platforms, social media, event screens, banners, promotional materials and other event touchpoints.
- Placement, size, duration and format depend on your package. Supply logos, guidelines and artwork on time. Reasonable operational changes may be made while seeking to maintain agreed benefits. Extra printing, production or premium branding may cost more.
07In-person presentations
- Included university or brand presentations and speaking opportunities have a mutually confirmed date, time, duration and format. Provide speakers and materials on time. Online webinars are governed by the separate online agreement.
- We make reasonable efforts to deliver the agreed session and communicate necessary minor schedule or format changes. Recording, professional production, specialist support or extended promotion may cost extra.
08Additional services
- Unless expressly included, fees exclude extra lighting, custom decoration, special electrical fixtures, premium furniture, audio/visual equipment, printing and additional branding, internet, specialist technical services, demonstrators, sales personnel and custom production.
- Additional services can be arranged separately, subject to availability and charges.
09Cancellation & refunds
- Submit cancellation requests in writing. Confirmed bookings may involve committed venue, staffing, marketing, technology, branding, production and campus costs.
- Requests made sufficiently in advance may qualify for a refund of up to 80% of the amount received, after considering reasonable administrative and committed costs. Requests closer to the event may receive less.
- Delivered services, custom materials, published promotion, confirmed campus arrangements and other non-recoverable expenses are generally non-refundable.
- Where practical, an alternative date, credit, transfer or other arrangement may be agreed instead. Approved refunds follow the cancellation assessment and a reasonable processing period.
10Event changes or cancellation
- We make reasonable efforts to follow the confirmed schedule. Venue, date, timing, programme, floor plan or format may change for venue restrictions, government directions, institutional needs, safety, operational issues or circumstances beyond reasonable control.
- Disrupted campus visits or sessions may receive an alternative opportunity where practical. Postponements will be communicated, with an alternative date or credit where reasonably possible.
- If the event is cancelled entirely and no reasonable alternative is available, we will communicate the refund or credit arrangement after considering reasonable non-recoverable costs.
11Your responsibilities
- Provide accurate details and requested materials on time. Act professionally, use your space and services for the agreed purpose, and follow event rules, venue requirements, applicable laws and safety requirements.
- Ensure your representatives, employees, speakers and contractors comply. Avoid activities that disrupt the event or other participants.
12Damage & safety
- You are responsible for damage caused by anyone acting on your behalf to the venue, furniture, equipment or event property.
- Hazardous, illegal, inflammable, unsafe or prohibited materials are not permitted. EDUIN GLOBAL may require removal of materials or activities that raise safety, legal or operational concerns.
13Photography & promotion
- EDUIN GLOBAL may photograph or record the event for documentation, reporting and promotion, and use your organisation's name, logo and publicly provided information for event-related promotion.
- Tell us in advance if specific confidential information should be excluded from promotional use.
14Circumstances beyond control
- Neither party is responsible for delays or failures caused by events beyond reasonable control, including natural disasters, severe weather, government restrictions, closures, public health emergencies, civil disturbances or major technical disruptions.
- Both parties will make reasonable efforts to minimise the impact and find practical alternatives.
15Working together
- Communicate promptly and cooperate in good faith. Agree material package changes, additional services and special arrangements in writing.
- Both parties will make reasonable efforts to resolve operational issues directly before formal dispute resolution.
16Law & disputes
- Indian law applies. First try to resolve disputes through good-faith discussion. Unresolved matters fall under the competent courts in Mumbai, Maharashtra, subject to applicable law.
17Acceptance
- The authorised representative confirms that the organisation has reviewed its package and inclusions, provided accurate information, read and understood these terms, and agrees to meet its responsibilities.
- Booking and participation remain subject to EDUIN GLOBAL acceptance and the applicable payment terms.